To cancel other users, you need to follow this same process, but instead of adding users to the list of participants, you need to select participants and remove them from the list. The Appointment report source supports the cancellation status as a selectable field (User cancelled) in Attendees status for columns, filters and conditions. If a waitlist is in place, the next user in line will take the freed-up spot. The user will then be removed from the list of attendees. If this option is toggled, no email confirmation will be sent to the newly selected users. Once you select this link, you will see the standard Moodle user-selection screen where all users enrolled in the course are available for selection.Īt the bottom left, there is an option called Suppress email notifications, which should be enabled if you wish to add participants from an appointment silently. This will direct you to a screen that displays the list of all the participants already signed up and an option at the bottom labelled Add/remove attendees. To sign up users, you will need to select the Attendees option from the menu to the right-hand side of the appointment. To add other users to an appointment session, the mod/appointment:addattendees capability is required. The content and layout of the appointment notification can be specified via Customised notifications. If the appointments has multiple sessions, the new dates are applied to the first date and time, and the following slots are offset automatically.Įvery email contains information about the appointment and an attachment with the iCalendar invitation. When you duplicate an appointment, you have to provide a new Start date and Start time. If the status is set to Open, users can sign up for the appointment via the Book button if the status is set to Full, a waitlist can be joined if it has been enabled. The Collapse option, will hide the information again. Note that empty fields will not be shown in the expanded view. Selecting the Expand option will show information on the appointment's description and any custom fields, should they exist.
For each appointment, the Booked / Capacity information is displayed (this takes the format of the number of users signed up/the total number of seats), as well as the Status field (displaying either Open, Session in progress, Finished, or Full). An appointment can comprise either one or multiple sessions. The first two columns display session-related information-namely, the Date and Time. The Name field of the activity will be used if left empty.Įach row represents an appointment. Short name (optional): Description of the session's calendar entry.If unchecked, duplicate events will be prevented in a user's calendar when Calendar display settings is set to Site or Course. Show entry on user's calendar: If checked, a user event will be added to an attendee's calendar.None: Sessions will only be displayed on the calendar of confirmed attendees as a user event, provided the Show entry on user's calendar option has been selected.All users enrolled in the course will be able to view session details. Course: Sessions will be displayed on the course calendar as a course event.All site users will be able to view session details. Site: Sessions will be displayed on the site calendar as a global event.Allow cancelling default: If checked, the default setting, when creating new sessions for this activity, will be to allow sign-up cancellations.If unchecked (default), third-parties will only receive notification messages whenever a user signs up for or cancels a scheduled session. Notify third-party about wait-listed sessions: If checked, third-parties will be notified when a user signs up for a wait-listed session.Multiple email addresses have to be separated by a comma. Third-party email address(es) (optional): Specify users' email addresses, such as an external instructor, who will then receive notification messages whenever a user signs up for or cancels a session.
Once the Appointment booking activity has been selected from the activity chooser, the following appointment-specific configuration options become available:
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